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Personal Assistant To Chief Executive Officer

Company: North Authentic
Location: Aliso Viejo
Posted on: January 12, 2022

Job Description:

The ideal candidate will be responsible for a range of activities that cover both the corporate as well as the personal life-maintenance tasks of the CEO. This position is a mix of remote and on-site, in Aliso Viejo, CA.
Tons of room for advancement. Executive training program available. Candidate must be well-organized with the ability to wear many hats and travel. -Responsibilities

  • Acting as a first point of contact to the CEO.
  • Managing calendar, communications, correspondence, bills and phone calls.
  • Customer Service Calls and Follow Up
  • Inventory Management
  • Management of customer service inquiries, shipment challenges, fulfillment, and finalization of case management.
  • Administrative management, including office management, monthly bills, managing customer service issues, problem solving, etc.
  • Managing databases and filing systems.
  • Implementing and maintaining procedures/administrative systems.
  • Liaising with staff, suppliers, and clients.
  • Collaborate tasks with subordinate assistant.
  • Booking and arranging travel, transport and accommodation.
  • Order and shipping fulfillment when needed
  • Some social media correspondence
    Key skills
    • Discretion and trustworthiness.
    • High flexibility and adaptability.
    • Tact and diplomacy. Great with people
    • Excellent verbal and written English communication skills.
    • Organizational skills and the ability to multitask.
    • The ability to be proactive and take the initiative.
    • A flair for working well under pressure and during irregular times.
    • Knowledge of Shopify, Excel, Microsoft Word, Google Docs/Sheets/Forms, social media platforms and the ability to learn new software if required.
    • Tech savvy.
      Requirements
      • Experience as Personal and Executive Assistant.
      • A finance background would be considered an advantage but not necessary.
      • Flexibilty to travel, run errands, answer calls and manage customer service from multi-location.
      • Familiar with retail customs and practices.
      • Flexibility to be on call 24/7
      • Do-what-takes attitude
        Industry
        • Beauty, Haircare, Consumer Goods

          Job Functions
          • Administrative - -Customer Service - -Shipping and Receiving
            Contract$25/hour depending on experience

Keywords: North Authentic, Aliso Viejo , Personal Assistant To Chief Executive Officer, Executive , Aliso Viejo, California

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