Office Coordinator

Company: Cervlo
Location: Aliso Viejo
Posted on: May 18, 2023

Job Description:

The Company:

Cervlo is a collective of talented people who are as passionate about building bikes as we are when riding them. Headquartered in Aliso Viejo, California where we get to ride on the road, trails and mountains all year long.

In case you are not all that familiar with us, check it out... We are the premier triathlon, road, gravel modern road and Mountain cycling brand for racers and bike lovers. Cervlo bikes have been to the top of the podium at IronMan, Tour De France and the Olympics, as well as hung with pride in many garages.

Our Mission is to Make Riders Faster. Are we the brand for you?

We are looking for an Office Coordinator located on-site in Aliso Viejo, California. The position is considered Regular, Nonexempt (Hourly) and we will look at a part-time option if that is desirable.

General Function

The Office Coordinator position at Cervlo is responsible for overseeing the daily organization of our Headquarters and its various departments. Duties include administrative support, communication, facilities management, and event planning. The Office Coordinator will be a central source of communication and support.

Major Duties and Responsibilities

• Organize and prepare for meetings, including gathering documents, attending and minute taking
• Providing support and administrative services to the management team; may include, event planning, preparation of reports and general administrative duties
• Facilities management, including managing vendor relationships and contract negotiation
• Ensure common areas are maintained, clean and organized
• Plan and organize company events
• Point of Contact with Phone, Network and Wireless suppliers as well as all other vendors related to the efficient management of office resources, maintenance oversight of all technical systems within the office
• Manage all office supplies
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Manage office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations
• Coordinate internal communication on behalf of the management team
• Manages travel for Cervlo employees
• Shipping and receiving support
• Other tasks as required
  
  Competencies and Requirements:
  
  • 3-5 years of experience in an administrative role, preferably action sports, sporting goods, active outdoor
  • Post-secondary, preferred
  • Advanced computer skills especially with Microsoft Excel, Google Suite (Gmail, Google Docs, Google Sheets) and project management tools such as Smartsheet preferred
  • Ability and desire to multitask between several departments
  • Accurate typing speed 50 wpm
  • Ability to perform detailed planning and organizing for multiple projects at a time
  • Excellent communication skills: verbal, written and listening
  • Assertive, ability to drive accountability without supervisor authority
  • Interpersonally savvy with the ability to work with all departments
    
    Language Skills: Ability to read and comprehend and explain documents in English. Effectively communicate, verbally and in writing, in English.
    
    Physical Demands for the Role: The physical demands described here are representative of those that must be met by an employee to successfully perform the overall duties and responsibilities of this job.
    
    Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the overall duties and responsibilities. While performing the duties of this job, the employee is regularly required to stand, walk, use of hands and fingers, handle, or feel, reach above head with hands and arms, lift, push, climb, stoop, kneel, crouch, and/or crawl, pull, talk and hear. The employee must lift and/or move up to 20 pounds. Vision may be corrected within normal range. The noise level in the work environment is quiet.
    
    Salary Range: This compensation package will be dependent on experience, qualifications, industry experience and the interview with a potential range of $21.75 - $26.65.
    
    Working conditions:
    
    1. Onsite office location in Aliso Viejo, CA

Keywords: Cervlo, Aliso Viejo , Office Coordinator, Administration, Clerical , Aliso Viejo, California