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Administrative Assistant - Immigration

Company: UST
Location: Aliso Viejo
Posted on: June 25, 2022

Job Description:

UST Immigration team is looking for an Admin Assitant for a 6 months project starting mid-July.
Responsibilities

  • Receive, sort, and organize documents from daily incoming courier packages/envelopes and USPS mails
  • Organize confidential documents for executives' signatures.
  • Sort and file away confidential documents and maintain the filing systems (both electronic and physical) as per instructions.
  • Print and scan confidential documents to the respective stakeholders, such as the supervisor, offshore team, employees, and more.
  • Communicate with stakeholders on a regular basis (via phone / email) and ship the confidential documents to them in a timely manner.
  • Create FedEx labels for local, national, and international shipments on daily/weekly basis.
  • Liaise with supervisor, employees in the US, offshore team, and legal counsels in a professional manner.
  • Order office and FedEx supplies as needed and keep updated records of the expenses and costs.
  • Perform other clerical duties as assigned.
    Qualifications & Skills
    • Proven work experience as an Administrative Assistant or similar role in a law office or medical office or similar environment (3+ years).
    • Proficiency in Microsoft Office Suite (especially Word, Excel, Outlook).
    • Excellent organizational skills in handling confidential documents and sensitive information in a timely manner.
    • Keen attention to detail and proofreading skills; Solid written and verbal communication skills.
    • Proficiency in utilizing FedEx and UPS courier services.
    • Ability to be resourceful and proactive when issues arise.
    • Multitasking and time management skills, with the ability to prioritize tasks and follow through.
    • Customer service attitude with a high degree of accuracy, focus, and flexibility.
    • Self-starter, positive and take initiative on projects.
    • High school or equivalent.
      Job Type
      • Full-time 8 hours per day with 3 days in the office and 2 days remote
      • Temporary - 6 months, starting mid-July

Keywords: UST, Aliso Viejo , Administrative Assistant - Immigration, Administration, Clerical , Aliso Viejo, California

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