Administrative Assistant - Immigration
Company: UST
Location: Aliso Viejo
Posted on: June 25, 2022
Job Description:
UST Immigration team is looking for an Admin Assitant for a 6
months project starting mid-July.
Responsibilities
- Receive, sort, and organize documents from daily incoming
courier packages/envelopes and USPS mails
- Organize confidential documents for executives'
signatures.
- Sort and file away confidential documents and maintain the
filing systems (both electronic and physical) as per
instructions.
- Print and scan confidential documents to the respective
stakeholders, such as the supervisor, offshore team, employees, and
more.
- Communicate with stakeholders on a regular basis (via phone /
email) and ship the confidential documents to them in a timely
manner.
- Create FedEx labels for local, national, and international
shipments on daily/weekly basis.
- Liaise with supervisor, employees in the US, offshore team, and
legal counsels in a professional manner.
- Order office and FedEx supplies as needed and keep updated
records of the expenses and costs.
- Perform other clerical duties as assigned.
Qualifications & Skills
- Proven work experience as an Administrative Assistant or
similar role in a law office or medical office or similar
environment (3+ years).
- Proficiency in Microsoft Office Suite (especially Word, Excel,
Outlook).
- Excellent organizational skills in handling confidential
documents and sensitive information in a timely manner.
- Keen attention to detail and proofreading skills; Solid written
and verbal communication skills.
- Proficiency in utilizing FedEx and UPS courier services.
- Ability to be resourceful and proactive when issues arise.
- Multitasking and time management skills, with the ability to
prioritize tasks and follow through.
- Customer service attitude with a high degree of accuracy,
focus, and flexibility.
- Self-starter, positive and take initiative on projects.
- High school or equivalent.
Job Type
- Full-time 8 hours per day with 3 days in the office and 2 days
remote
- Temporary - 6 months, starting mid-July
Keywords: UST, Aliso Viejo , Administrative Assistant - Immigration, Administration, Clerical , Aliso Viejo, California
Didn't find what you're looking for? Search again!
Loading more jobs...