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Senior Administrative Specialist

Company: Liberty Mutual
Location: Aliso Viejo
Posted on: November 23, 2021

Job Description:

COVID-19 Notice: We are actively hiring and the Liberty Mutual team will be conducting all candidate interviews virtually until further notice. The health and well-being of our employees, candidates, customers, partners and the communities where we live and work are our primary concern as the coronavirus (COVID-19) pandemic continues to evolve globally. Learn more here . Performs varied administrative duties for one or more managers and/or unit or department. While Senior--Administrative Specialists perform some of same duties (handling phones, coordinating meetings,--maintaining documents, etc.) as administrative assistants/associates, they spend more time on providing--advanced operational support and assignments often require ingenuity, business knowledge and judgment.--Responsibilities will include assisting with more complex data collection, budget administration, database--management, as well as preparing both standard and ad hoc reports, spreadsheets, and presentations of--varying complexity. Responsibilities:

  • Compiles, updates, organizes and analyzes complex information for inclusion in huddle boards, reports,--budgets, presentations and/or customer packages prepares charts, graphs, or other presentations of varying--complexity.
  • Administers programs, projects and/or processes specific to the business area supported.--
  • Answers, screens and routes telephone calls. Resolves routine and non-routine administrative problems--and answers inquiries. Greets and directs visitors, as appropriate, concerning activities and operations of--department/ division.
  • Arranges meetings and conferences, schedules appointments and performs other--duties related to maintaining one or more individual calendars. Coordinates travel arrangements, ensuring--efficient usage of time. Manages small scale event planning. Processes related expenses.--
  • Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc. Assists with new hire setup/onboarding and training coordination. May act as office/department safety contact and provide support to business continuity work.
  • Receives and responds to correspondence (some of which may be confidential) proofreads, revises and edits other materials for--accuracy, thoroughness and appropriateness.
  • Provides support to compliance-related work, to include--records retention, reconciliation, and auditing work.
  • Prepares, organizes, maintains and retrieves--documents, to include scanning and online archiving.
  • Sorts, screens, and distributes incoming and--outgoing mail prepares photocopies, and operates a variety of office equipment. May order and maintain--supplies. Job Specifications: Reference: 2021-41632
    Category: Administrative Services
    Primary Location: Aliso Viejo, CA
    Additional Locations:
    Schedule: Full-Time Salary: USD-$61,700.00---$75,600.00-/-Year
    Education Level: Bachelor's Degree
    Travel: As Needed Liberty is a flexible, inclusive environment that believes in promoting from within, as well as empowering their employees to improve processes.

Keywords: Liberty Mutual, Aliso Viejo , Senior Administrative Specialist, Administration, Clerical , Aliso Viejo, California

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