Executive Administrative Assistant

Company: NeoGenomics Laboratories
Location: Aliso Viejo
Posted on: May 2, 2021

Job Description:

NeoGenomics LaboratoriesLocation: Aliso Viejo, CaliforniaCategory: Scientific Collaboration & Engagement

Are you motivated to participate in a dynamic, multi-tasking environment? Do you want to join a company that invests in its employees? Are you seeking a position where you can use your skills while continuing to be challenged and learn? Then we encourage you to dive deeper into this opportunity.

We believe in career development and empowering our employees. Not only do we provide career coaches internally, but we offer many training opportunities to expand your knowledge base! We have highly competitive benefits with a variety HMO and PPO options. We have company 401k match along with an Employee Stock Purchase Program. We have tuition reimbursement, leadership development, and even start employees off with 16 days of paid time off plus holidays. We offer wellness courses and have highly engaged employee resource groups. Come join the Neo team and be part of our amazing World Class Culture!

NeoGenomics is looking for an Executive Administrative Assistant for our Aliso Viejo, CA location who wants to continue to learn in order to allow our company to grow.

Now that you know what we're looking for in talent, let us tell you why you'd want to work at NeoGenomics:

As an employer, we promise to provide you with a purpose driven mission in which you have the opportunity to save lives by improving patient care through the exceptional work you perform. Together, we will become the world's leading cancer reference laboratory.
Position Summary:
The Executive Administrative Assistant manages special projects in lock step with the Chief Medical Officer in addition to supporting multiple executives/departments.
Core Responsibilities:

• Integral to productivity and effectiveness of the Office of the CMO and their department heads.
• Responsible for streamlining and outlining department efficiencies and accountabilities
• Vision to translate overarching department goals into action items and timelines to drive successes
• Works autonomously to achieve sharp gains while positively affecting productivity and overall impact
• Streamline workflow and trafficking of programs to ensure timely execution (this includes suggested technologies and process suggestions).
• Contract management and negotiation
• Supports Scientific Collaboration and Engagement department goals and initiatives
• Oversee calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings. Interaction and assisting with medical team tasks
• Management of special projects as needed.
• Protection of CMO and their teams' time for efficiency purposes
• Communicates and handles communications on behalf of the Office of the CMO. This includes the strength to build internal and external bridges.
• Oversee preparation of presentation materials utilizing PowerPoint, Excel, Word, and programs such as EndNote
• Manage submission of scientific materials for CMO and other scientific and medical team members; manages citations and workflow for scientific materials.
• Manage miscellaneous reports and documents
• Prioritizes and manages multiple programs simultaneously, and follow through on issues in a timely fashion
• Attends department meetings and company in-service trainings to enhance knowledge.Requirements:
  Bachelors Degree preferred
  
  10+ years experience providing executive level support
  
  Project Management Certification strongly preferred
  Qualifications:
  • Requires a high level of professionalism and integrity due to the frequency of senior-level internal and external contacts and regular exposure to high-level confidential data.
  • High sense of urgency for critical projects and ability to quickly pivot to address changing needs.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
    All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.
    
    We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
    
    All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.PI133006704

Keywords: NeoGenomics Laboratories, Aliso Viejo , Executive Administrative Assistant, Administration, Clerical , Aliso Viejo, California